PRIVACY
POLICY

2. Data we process

1. We may collect, use, store and transfer different kinds of personal data about you. We have collated these into groups as follows:
   • Your identity includes information such as first name, last name, title, date of birth, and other identifiers that you may have provided to us at some time.
     • When registering on our site, as appropriate, you may be asked to enter your
       • Full name
   • Your contact information includes information such as billing address, delivery address, email address, telephone numbers and any other information you have given to us for purposes of communication or meeting with you.
     • When registering on our site, as appropriate, you may be asked to enter your
       • Email address
       • Phone number
       • payment type
       • from and to in case of buying a voucher
     • We are sending emails and text messages for you regarding the game such as:
       • confirmation email
       • reminder email
       • “Thank you email” after the game with team photo.
       • SMS
       • newsletter
     • These emails and messages make easier the possible cancellation of the game for you by clicking on a link in the email/text message.
     • For automatic email sending we are using Mailgun, Buzzshot, Mailchimp, TripAdvisor or our own mailing system, provided by AWS. The privacy policies of these two providers you can find on the below links:
       • Mailchimp: https://mailchimp.com/legal/privacy/
       • TripAdvisor: https://tripadvisor.mediaroom.com/us-privacy-policy
       • Amazon Web Services: https://aws.amazon.com/compliance/data-privacy-faq/
       • Mailgun: https://www.mailgun.com/legal/privacy-policy/
       • Buzzshot: https://buzzshot.com/privacy/
   • Technical data includes your internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
   • Marketing data includes your preferences in receiving marketing from us; communication preferences; responses and actions in relation to your use of our services.
   • Camera pictures: In our rooms we are operating a surveillance camera system which is used to supervise the games and to watch for your safety. We are not recording or storing videos and we are not allowing any third parties to have recordings from our customers.
   • Pictures after the game: We’re taking group pictures of the players after the game and upload it to social media platform (such as Facebook) and/or send it over to you by email. If you don’t want your team picture to be uploaded to Facebook, please, inform the game master on site.
   • Game logs: We are collecting data about the games through a controller system which is connected to the Fox In A Box special proprietary systems in the rooms. We can track when you have started and finished the game, which doors have been opened, which game(s) have been solved, etc. We connect this database with our reservation system, so we now if there is a game in the room which doesn’t have a reservation. We use this game logs to supervise the number of the games and make statistics about them.
   • Social media: We may collect other data that you submit via our social media accounts as well as other means of communication. For example, we may collect personal data when you provide feedback or when you participate in interactive features such as surveys, contests, or promotions.
   • Newsletter: At any time, you can subscribe or unsubscribe from our newsletter.  Your email is collected for sending information using Buzzshot. While these third parties don’t have access to your data, it is nonetheless hosted on their platform.
   • We are storing the following data to perform our contractual relationship, fulfil your reservation and to prepare statistics and bookkeeping:
     • price of the game
     • number of the players 
     • number of guests
     • pay type (bank card, on the spot, etc.)
     • cancellation email
     • the time when the booking/reservation has been made.
   • We are not storing any kind of financial data on our system; we use payment service provider Moneris in this respect. Moneris privacy policy can be found here: https://www.moneris.com/en/legal/privacy-noticeSecurity of the information storing is the responsibility of the payment services providers who are controlled under PCI compliance standards.
   • Before you start any kind of game experience created by us, for marketing purposes and for proving that you have understood the rules and rights in connection with our services, we are asking you to sign a waiver on site. This waiver might contain questions in connection with your personal and non-personal information.
2. We collect the above-mentioned personal information from you when you fill out the form or enter your personal data on our website or at our rooms to fulfill our contractual obligations with you and provide you the best gaming and costumer experience. We also have an own reservation system in which the above mentioned (personal) information might be stored so we can prepare for your reservation. This reservation system is secured and is not and will be not disclosed to any third party except for our Affiliates or where so instructed by a court of public authority under mandatory law.

3. Special personal information

1. Sensitive personal information is data about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. It also includes information about criminal convictions and offences.
2. We do not collect any special personal information about you.

4. If you do not provide personal information we need

1. Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform that contract. In that case, we may have to stop providing a service to you. If so, we will notify you of this at the time.

5. The bases on which we process information about you

1. The law requires us to determine under which of the below bases we process different categories of your personal information, and to notify you of the basis for each category.
2. If a basis on which we process your personal information is no longer relevant, then we shall stop processing your personal information as soon as reasonably possible.
3. If the basis changes and we are required by law to do so, we shall notify you of the change and of any new basis under which we have determined that we can continue to process your information.

6. Information we process because we have a contractual obligation with you

When you make a registration/reservation on our website for a game, buy a service from us, or otherwise agree to our terms and conditions, a contract is formed between you and us.

To carry out our obligations under that contract we must process the information you give us. Some of this information may be personal information.

We may use it particularly to:

• verify your identity for security purposes.
• sell products to you.
• provide you with our services.
• provide you with suggestions and advice on games, services and how to obtain the most from using our website.

We process this information on the basis there is a contract between us, or that you have requested we use the information before we enter a legal contract.

We shall continue to process this information until the contract between us ends or is terminated by either party under the terms of the contract.

7. Information we process with your consent

Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide you more information about our business, including the games or our services, you provide your consent to us to process information that may be personal information.

Wherever reasonably possible, we aim to obtain your explicit consent to process this information, for example, by asking you to agree to our use of cookies on your first use of the website. You may withdraw your consent at any time by instructing us on the franchise@foxinabox.re. However, if you do so, you may not be able to use our website or our services further.

8. Information we process for the purposes of legitimate interests

We may process information on the basis there is a legitimate interest, either by you or by us, of doing so.

Where we process your information on this basis, we do so having carefully considered:

• whether the same objective could be achieved through other means
• whether processing (or not processing) might cause you harm
• whether you would expect us to process your data, and whether you would, in the round, consider it reasonable to do so

For example, we may process your data on this basis for the purposes of:

• record-keeping for the proper and necessary administration of our organization
• responding to unsolicited communication from you to which we believe you would expect a response
• protecting and asserting the legal rights of any party including our affiliates
• insuring against or obtaining professional advice that is required to manage organizational or business risk
• protecting your interests where we believe we have a duty to do

9. Information we process because we have a legal obligation

Sometimes, we must process your personal information to comply with a statutory obligation.

For example, we may be required to give personal information to legal authorities if they so request or if they have the proper authorization such as a search warrant or court order. In this case we notify you – if it is allowed – about this personal information transfer.

This may include your personal information.

10. Complaints regarding content on our website

1. Complaints can be sent to: franchise@foxinabox.re.If you complain about any of the content on our website, we shall investigate your complaint.
2. If we feel it is justified or if we believe the law requires us to do so, we shall remove or suspend the content while we investigate.
3. If we think your complaint is vexatious or without any legal basis, we shall not correspond with you about it

11. Communicating with us

1. When you contact us, whether by telephone, through our website or by e-mail, we collect the data you have given to us to reply with the information you need.
2. After dealing with your information request, we do not generally keep any personally identifiable information associated with your message, such as your name or email address.

12. Complaint

1. When we receive a complaint, we record all the information you have given to us.
2. We use that information to resolve your complaint.
3. We may also compile statistics showing information obtained from this source to assess the level of service we provide, but not in a way that could reasonably identify you or any other person.

13. Use of information we collect through automated systems when you visit our website

1. Cookies

Cookies are small text files that are placed on your computer’s hard drive by your web browser when you visit any website. They allow information gathered on one web page to be stored until it is needed for use on another, allowing a website to provide you with a personalized experience and the website owner with statistics about how you use the website so that it can be improved.

Some cookies may last for a defined period of time, such as one day or until you close your browser. 

Your web browser should allow you to delete any cookies as you choose. It also should allow you to prevent or limit their use.

Our website uses cookies. They are placed by software that operates on our servers, and by software operated by third parties whose services we use.

When you first visit our website, we ask you whether you wish us to use cookies. If you choose not to accept them, we shall not use them for your visit except to record that you have not consented to their use for any other purpose.

If you choose not to use cookies or you prevent their use through your browser settings, you will not be able to use all the functionality of our website.

We use cookies in the following ways:

• to track how you use our website
• to record whether you have seen specific messages we display on our website
• to record your answers to possible surveys and questionnaires on our site while you complete them
• Understand and save user’s preferences for future visits.

Compile aggregate data about site traffic and site interactions to offer better site experiences and tools in the future. We may use Google Analytics that track this information on our behalf. Google Analytics privacy policy can be found here: https://policies.google.com/technologies/partner-sites_ 

2. Personal identifiers from your browsing activity

Requests by your web browser to our servers for web pages and other content on our website are recorded.

We record information such as your geographical location, your Internet service provider, and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution.

We use this information in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you.

If combined with other information we know about you from previous visits, the data possibly could be used to identify you personally, even if you are not signed into our website.

3. Our use of re-marketing

Re-marketing involves placing a cookie on your computer when you browse our website to be able to serve to you an advert for our products or services when you visit some other website.

We may use a third party to provide us with re-marketing services from time to time. If so, then if you have consented to our use of cookies, you may see advertisements for our products and services on other websites.

14. Disclosure and sharing of your information

1. Information we obtain from third parties

Although we do not disclose your personal information to any third party (except affiliates and as set out in this notice), we sometimes receive data that is indirectly derived from your personal information from third parties whose services we use.

No such information should be personally identifiable to you.

We are transferring data to our contractual partners who provide technical support to maintain our worldwide booking system (Nitronwise Kft, Budapest, Hungary and Softtronic DOO, Senta, Serbia) which data transfer may include personal information. We and – to our knowledge – our abovementioned partners are each processing this data with the highest level of safety and fully compliant to GDPR.

2. Data will be processed outside of Quebec

As Fox in a Box AB is a franchise operating worldwide, many services are not hosted nor processed entirely in Quebec.  Therefore, all personal data we collect in accordance with this Provacy Policy is processed outside of Quebec and outside of Canada, though in accordance with GDPR.

We use the following safeguards with respect to data transferred outside Quebec.

• the processor is within the same corporate group as our business or organization and abides by the same binding corporate rules regarding data processing.
• the data protection clauses in our contracts with data processors include transfer clauses written by or approved by a supervisory authority in the European Union and Law 25.

3. Other disclosures

We do not sell, trade, or otherwise transfer to third parties your personal information unless we provide you with advance consent. This does not include information transfers to our Affiliates, website hosting partners and other parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe such release is required to comply with the law, enforce our site policies, or protect our rights, property, or safety. However, non-personal information may be provided to other parties for marketing, advertising, or other uses at any time.

15. Control over your own information

1. Inform us of changes

It is important that the personal data we hold about you should be accurate and current. Please keep us informed if your personal data changes.

2. Access to your personal information, portability

At any time, you may review or update personally identifiable information that we hold about you, by contacting us. You are also entitled to have a copy of the personal information that we hold about you, by contacting us.

To obtain a copy of any information that is not provided on our website you should contact us to make that request.

After receiving the request, we will tell you when we expect to provide you with the information, and whether we require any fee for providing it to you.

3. Withdraw consent and removal of your information

If you would like to withdraw your consent and wish us to remove personally identifiable information from our website, you should contact us to make your request.

This may limit the service we can provide to you.

4. Rectification

You have the right to have any inaccurate personal data about you rectified and, considering the purposes of the processing, to have any incomplete personal data about you completed.

5. Restriction, objection

In some circumstances you have the right to restrict the processing of your personal data or object our processing of your personal data. These circumstances are found in article 37 to 41 of Law 25.  For European customer, these circumstances can be found in the GDPR section 18 and 21. 

6. Verification of your information

When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.

7. Complain to a supervisory authority

If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You can fill such a complaint to the Commission d’accès à l’information du Québec. 

For European citizen, you may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

16. Use of site by children

1. If you are under 18, you may use our website and participate in our games only with consent from a parent or guardian.
2. We collect data about all users of and visitors to these areas regardless of age, and we anticipate that some of those users and visitors will be children.
3. Such child users and visitors will inevitably visit other parts of the site and will be subject to whatever on-site marketing they find, wherever they visit.

17. Encryption of data sent between us

1. Fox in a Box protects information both online and offline. However, we do not collect any passwords, credit card or card numbers, the transmission of information is encrypted and protected using Secure Sockets Layer (SSL) to perform the best protection of the information.

18. How you can complain

1. If you are not happy with our privacy policy or if you have any complaint, then you should tell us.
2. If you are in any way dissatisfied about how we process your personal information, you have a right to lodge a complaint with the supervisory authority. We would, however, appreciate the opportunity to talk to you about your concern before you approach the supervisory authority.

19. Retention period for personal data

1. Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us:
2. to provide you with the services you have requested;
3. to comply with other law, including for the period demanded by our tax authorities;
4. to support a claim or defense in court.

20. Retention period for personal data

1. Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us:
2. to provide you with the services you have requested;
3. to comply with other law, including for the period demanded by our tax authorities;
4. to support a claim or defense in court.

21. Compliance with the law

1. Our privacy policy has been compiled to comply with the law of the country in which we conduct our main business, as well as the GDPR. In this case, we comply to Law 25 in addition to GDPR. If you think it fails to satisfy the law of your jurisdiction, we should like to hear from you.
2. However, ultimately it is your choice as to whether you wish to use our website.

22. Review of this privacy policy

1. We may update this policy from time to time as necessary. The terms that apply to you are those posted here on our website on the day you use our website. We advise you to print a copy for your records.
2. If you have any question regarding our privacy policy, please contact us.

23. Contacting Us

We encourage individuals covered by this policy to raise any concerns about our processing of personal information by contacting us at:

Fox in a Box AB
Framnäsbacken 7, 17166 Solna, Sweden
email: info@foxinabox.re
phone: +381642051888

Zoran Hajnal Last Edited on September 6^th, 2023.